Follow these useful tips and tricks to maximize your experience with VoiceboxMD. Whether you want to boost transcription accuracy or simplify app management, these tips will elevate your overall experience.
Updating VoiceboxMD #
Updating VoiceboxMD ensures you have the latest features and security updates. The process is simple and follows the same steps as the initial installation.
Upgrading to the newest version is simple and fast. You will use the same procedure as you did when you initially set up VoiceboxMD. When you reinstall it, the new version will replace the old one while keeping your original settings. Since you already have VoiceboxMD installed, you won’t need to change the setup.
- Close VoiceboxMD by right-clicking the VoiceboxMD icon in the top bar and selecting Logout.
- Download the latest version of VoiceboxMD.
Uninstalling VoiceboxMD #
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To uninstall VoiceboxMD from your Mac, follow the standard procedure for removing applications:
- Open the Applications folder on your Mac.
- Drag the VoiceboxMD application to the Trash.
Tip: Ensure that VoiceboxMD is not running before uninstalling it.
Recommended Microphones #
Although most microphones, including the built-in mic on laptops, function well with VoiceboxMD, investing in a more reliable and professional dictation microphone can be beneficial.
The microphones mentioned below have been tested and perform well in mid- to low-noise levels environments.
- Philips Speech Mike 3700
- Philips Speech Mike 3500
- Samson Go Mic
- AmazonBasics Portable USB Condenser Microphone
Speeding Up Your Transcription Workflow #
Here are a few ways to enhance your efficiency when using VoiceboxMD:
- After installing VoiceboxMD, open the app and right-click > options > keep in docs
- Use the Phrases tab in the Control Panel to create audio shortcuts for commonly used sentences. For example, you can program VoiceboxMD to insert text like “First examination” when you say “X1.”
- You can add stock comments and common diagnoses to VoiceboxMD’s language set to facilitate dictation and avoid duplicating work. To do this, go to the Templates tab in the Control Panel.
- Add specialized and unusual words to the Vocabulary tab in the Control Panel to reduce transcription errors.
Audio commands for automatic text formatting #
VoiceboxMD supports a variety of voice commands for formatting text while dictating. These commands allow you to add punctuation, structure documents, and format content effortlessly. Below are some commonly used commands:
| Command | Effect | Usage | Outcome |
|---|---|---|---|
| Period Comma | Adds a full stop (.) Inserts a comma (,) | The patient is a pleasant 56-year-old female who came in for follow-up of arthritis [comma] in her right hand [period] | The patient is a pleasant 56-year-old female who came in for a follow-up of arthritis, in her right hand. |
| New Line | Moves to the next line. | The patient is a pleasant 56-year-old female who came in for follow-up of arthritis [comma] in her right hand [period] [new line] | The patient is a pleasant 56-year-old female who came in for a follow-up of arthritis in her right hand. |
| New Paragraph | Adds a double-line break to start a new paragraph. | The patient is a pleasant 56-year-old female who came in for follow-up of arthritis [comma] in her right hand [period] [new paragraph] | The patient is a pleasant 56-year-old female who came in for a follow-up of arthritis, in her right hand. |
| Colon | Insert colon mark (:) | No carotid bruits[period] Lungs[colon] clear to auscultation bilaterally[period] | No carotid bruits. Lungs: clear to auscultation bilaterally. |
| Hyphen | Inserts a hyphen (-) | History of present illness [hyphen] The patient is a 77-year-old woman who presents with a rash [period] | History of present illness – The patient is a 77-year-old woman who presents with a rash. |
| Open parentheses Close parentheses | Open a parentheses ( Close parentheses ) | No acute changes on head CT rule out a stroke and the patient is not demonstrating any signs of infection [open parentheses] no fever [comma] no elevated WBC [comma] no headache [comma] and neck pain [close parentheses] [period] | No acute changes on head CT rule out a stroke and the patient is not demonstrating any signs of infection (no fever, no elevated WBC, no headache, and no neck pain). |
| Open Quote/Quotation Close Quote/Quotation | Open quotation mark (“) Close quotation mark (”) | The patient states that she got up in the morning to use the restroom, and she was staggering like she was [open quotation] drunk [close quotation] or [open quotation] drugged [close quotation] [period] | patient states that she got up in the morning to use the restroom, and she was staggering like she was “drunk” or “drugged”. |
| Caps Lock | Capitalize the following sentence. | The patient notes in the past she has used [caps lock] allegra [brief pause] with better relief. | The patient notes in the past she has used ALLEGRA with better relief. |
| Undo | Removes the last printed transcription. Repeat as necessary. | The patient notes in the past she has used allegra for better relief [brief pause] and other medications [undo] | The patient notes in the past she has used allegra for better relief |
| Start Numerical Points New Point | Begins a numbered list. Example: 1. Continues the list. Example: 2. 3… | Swollen tongue [colon] [start numerical point] Give the patient corticosteroid to decrease inflammation and protect against relapse after initial improvement. [new point] Give the patient an antihistamine to block inflammation as well [new point] ENT consult to rule out abscess or foreign object | Swollen tongue: 1. Give the patient corticosteroid to decrease inflammation and to protect against relapse after initial improvement. 2. Give the patient an antihistamine to block inflammation as well 3. ENT consult to rule out abscess or foreign object |